Meeting Minutes September 10th, Epping Forest Country Club
I. Meeting called to order by Secretary Britany Timberlake
a. Motion was made in the absence of President and President elect for the Secretary to run the meeting, passed
II. July meeting minutes were not posted and will be reviewed at the next meeting and accepted
III. Introduction of Guests
a. Dr. Russ Snyder and his wife Jeanette, Guests from University of Florida – JoAnn Winn, Dr. Nicoletti, Dr. Milner
IV. Treasurer Report – Dr. Craig Price
V. Committee Reports:
a. FVMA – Dr. Rick Sutliff: Everything going well,, Annual conference this year in April in Tampa
b. Trust Fund – Dr. Cromer: Currently we have $34,225 in the trust fund
c. Holiday Party- SEVO: It is a Luau theme at TPC sawgrass, Saturday November 7th Cost will be $40/person
i. We discussed ways of increasing attendance at the holiday party: Have the secretary send out an abbreviated version of the meeting minutes in advance so that people can plan, more established member s calling other members to see if they are coming, decreasing cost of attendance. This will be discussed more when we vote on the bylaws change to more to a Social Committee
ii. Budget this year was set at $7000, need it to be defined as to what is being paid for and what we should expect
1. Discussed ideas for corporate sponsorship
2. This will be the last time SEVO is hosting this event for awhile
d. CE Committee - Mitch Crystal : See attached Report
e. Website / Social Media Committee – Cindy Miller: First payment has been made to new website designer Kevin Morris, over the next 6 weeks he will be developing a new website. We will have individualized passwords for log in.
f. Membership – Drs. Miller and Crystal: Dr. Zachary Neumann (in attendance), Dr. Allison Berday, Dr. Nadra Simpson, Dr. Jessie Taylor
g. Awards – Dr. Sutliff: Presented the Member Emeritus Award of Honorary Lifetime Membership to Dr. Russ Synder.
h. Ethics/ Peer Review – Drs. Sutliff and Acree – Very quiet right now
i. ACPS – Drs. Erne and Chambers: Not present
j. JHS – Dr. Rockey: Not present
VI. University of Florida-JoAnn Winn Alumni Affairs: Discussed getting students interested in Veterinary Medicine, the 40th reunion, and that the Teaching Hospital has received AAHA Accreditation
VII. Old Business
a. Task Force Committee: Dr. Crystal reviewed Notes from previous meetings
i. 2016 Business Meeting dinners for officers and key committee chairs to be paid for by JVMS
ii. Annual dues for 2016 increased to $75.00
b. Bylaw changes that must be adopted by 60% of members present
i. We currently have 6 meetings per year held on the first Thursday of every month starting in January. We will vote to change to quarterly business meetings (4 per year)
CURRENT BYLAW: Section 3 – regular business meetings will be held the first Thursday of every other month, this date being subject to change at the discretion of the President
MOTION TO CHANGE TO: Section 3 Regular business meetings will be held the first Thursday of each quarter, this date being subject to change at the discretion of the president
Dr. Crystal made a motion to vote on this bylaw, Dr. Williams seconded the motion; Vote was passed unopposed
ii. Currently we have a Holiday Party Committee that is responsible for the Annual Holiday Party. We would like to redefine this committee into the JVMS Social Committee that will be responsible for organization of 2 or more social events per year.
CURRENT BYLAWS:
ARTICLE VI COMMITTEES
SECTION 1: The regular committees shall be appointed by the President and shall consist of three to five members for each committee. The Chairman will be required to submit a signed written report of the committee’s activities to the Secretary at the annual meeting. This report shall be filed with the Society’s records held by the Secretary. The committees shall be named as follows: Auditing, Charity, Holiday Party, CE, Humane Society / Animal Care and Control Liaison, Ethics/ Peer Review, Trust Fund, website, Bylaws and any other committee the President deems necessary
MOTION TO CHANGE TO:
ARTICLE VI COMMITTEES
SECTION 1: The regular committees shall be appointed by the President and shall consist of three to five members for each committee. The Chairman will be required to submit a signed written report of the committee’s activities to the Secretary at the annual meeting. This report shall be filed with the Society’s records held by the Secretary. The committees shall be named as follows: Auditing, Charity, Social, CE, Humane Society / Animal Care and Control Liaison, Ethics/ Peer Review, Trust Fund, website, Bylaws and any other committee the President deems necessary
Dr. Crystal made a motion to vote on this bylaw, Dr. Williams seconded the motion; Vote was passed unopposed
a. This committee will need to be reviewed by the President and have a chair appointed. This will be addressed at the next meeting
Treasurer Nomination – Dr. Craig Price: Unopposed
Secretary Nomination – Dr. Britany Timberlake: Unopposed
VIII. New Business:
a. No nominations for President – elect for 2016: This will be discussed at next meeting
b. Open Houses:
i. SEVO Med new location: September 29th
ii. Southeast Veterinary Hospital: Saturday October 3rd
iii. Capital Veterinary Specialists: October 8th
c. Next JVMS meeting November 5th: Location TBD
i. Discussed still rotating the meetings
ii. Discussed places of interest: River Club, Matthews, Zoo, Aqua Grill
iii. Places we did not like: Corner Bistro, Roys, Dave and Buster’s
d. Grand Rounds: Sheraton Deerwood – Pocket Pets – Darryl Heard UF CVM October 21
e. Interactive Continuing Education @ Capital Veterinary Specialists – Rick Allerman Clinical Pathologist Tick Borne Diseases
f. Dr. Rick Williams wants our support for his nomination for President –Elect of the FVMA, Dr. Sutliff made a motion to give him our support, Dr. Crystal 2nd the motion, Motion passed
IX. Passing of the Gavel: Dr. Mackenzie not in attendance due to scheduling conflicts
X. Meeting adjourned
Dr. Britany Timberlake